SIGNINQ - Complete Platform

The All-in-One Business Management Platform

Comprehensive HR, Payroll, Invoicing, Compliance, and AI Solutions Tailored for German Businesses

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Trusted by growing teams.

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Automated Social Insurance Reporting (DEÜV / SV)

AI-powered automation for German social security compliance.

SIGNINQ fully automates German social insurance reporting (DEÜV/SV), handling the creation and submission of all required filings. This ensures regulatory compliance, minimizes errors and penalties, and significantly reduces administrative workload. From employee registrations to monthly contribution reports, the system delivers accurate, timely reporting—allowing HR and finance teams to focus on higher-value tasks.

Automated Registrations and Deregistrations

Manage employee onboarding and offboarding seamlessly through automatic reporting to all relevant social insurance authorities.

Monthly Contribution Statements

Monthly Contribution Statements

Generate precise monthly contribution reports to ensure accurate and timely payments.

Annual Social Security Reports

Annual Social Security Reports

Compile and submit all mandatory annual filings with minimal effort.

Audit-Ready Documentation

Audit-Ready Documentation

Securely store all reports and submissions, ensuring full traceability and audit readiness.

XML File Generation

XML File Generation

Automatically create compliant XML files for secure submission to your designated clearing provider.

Built-in Validation Checks

Built-in Validation Checks:

Proactively detect and resolve data inconsistencies before submission to ensure accuracy and integrity

DEÜV and SV Compliance

DEÜV and SV Compliance:

Maintain continuous compliance with current German social security regulations without manual monitoring

AI Compliance Engine

Proactive, continuous protection against compliance risks

The SIGNINQ AI Compliance Engine continuously monitors HR, payroll, and contract data to ensure full compliance with German labor and financial regulations. By proactively identifying risks such as minimum wage violations, working time issues,contract gaps, or missing data, it prevents compliance breaches before they occur.Real-time alerts and actionable insights reduce legal exposure, financial penalties, and reputational risk, enabling confident operations. Designed for the German regulatory environment, the engine automates complex compliance checks, providing SMEs and international companies with a reliable, transparent safeguard while freeing HR and finance teams to focus on strategic priorities.

Minimum Wage Compliance

Automatically verifies wages against current German minimum wage requirements to prevent underpayment.

Working Hours and Break Validation

Ensures compliance with the Arbeitszeitgesetz, including break periods and daily and weekly hour limits.

Tax Class Verification

Validates employee tax classes to ensure accurate payroll deductions and legal conformity

Missing Data Detection

Identifies incomplete or inconsistent HR and payroll data before it leads to compliance or processing issues.

Contract Risk Analysis

Reviews employment contracts to detect non-compliant clauses, omissions, or potential legal risks

Payroll Anomaly Detection

Flags irregular payroll entries and deviations from expected patterns to prevent errors and fraud

Automated Regulatory Updates

Continuously adapts to changes in German tax, labor, and social insurance law, ensuring ongoing compliance with minimal manual intervention

AI Customer Analytics (with Nothdata)

Unlock Deeper Insights to Drive Business Growth.

The SIGNINQ AI Customer Analytics module, powered by Nothdata, delivers advanced insights into customer behavior and financial performance. It goes beyond standard reporting by providing predictive analytics and strategic benchmarks that support informed decision-making. By identifying trends, forecasting risks such as late payments, and comparing performance against industry standards, the module transforms data into actionable intelligence to improve cash flow, optimize sales strategies, and uncover growth opportunities. Designed for service-driven and internationally operating SMBs, the solution makes sophisticated analytics accessible without the need for specialized data expertise. Seamlessly integrated with invoicing and financial data, it provides a comprehensive, real-time view of customer and revenue dynamics to strengthen strategic planning and operational efficiency

Risk Score Analysis:

Automatically assigns customer risk scores based on payment behavior and relevant financial indicators to support credit and collections prioritization.

Revenue Forecasting:

Produces accurate, data-driven revenue forecasts using historical data and predictive analytics.

Industry Benchmarking

Compares performance against anonymized industry benchmarks, where available, to highlight improvement areas and competitive strengths.

AI Insights and Recommendations

Delivers actionable insights and alerts derived from emerging trends to accelerate informed decision-making.

Customer Segmentation

Automatically segments customers to support targeted marketing initiatives and personalized service approaches.

AI Document and Contract Generation with eSignature

Fast, secure creation and signing of legally compliant documents.

SIGNINQ streamlines the entire document lifecycle by automating contract and document creation with integrated eSignature capabilities. Using intelligent templates, AI-driven data mapping, and automated PDF generation, professional and compliant documents can be created in minutes. From employment contracts to service agreements, the solution reduces manual effort, eliminates version control issues, and ensures a secure, auditable record for every document. Designed for service companies and SMBs with frequent documentation needs, the module supports existing template uploads and automatically maps relevant data to ensure consistency and accuracy. Combined with secure, legally binding eSignatures, SIGNINQ consolidates document creation, management, and approval into a single platform—accelerating workflows while maintaining full compliance.

Template Upload

Import existing templates in DOCX, PDF, or TXT format for rapid system integration.

AI Placeholder Detection

Automatically identifies and suggests dynamic placeholders to reduce manual configuration.

Smart Template Mapping

Seamlessly maps employee, company, and financial data into documents for accuracy and personalization.

Instant PDF Generation

Create professional, ready-to-send PDF documents with a single action.

Secure eSignature

Enable legally binding electronic signatures directly within the platform to accelerate approvals.

Version Control:

Track all document revisions with a complete history and easy rollback capability

AI Clause Suggestions:

Receive intelligent clause recommendations based on document type and context to enhance legal completeness.

Instant Employee Onboarding with AI OCR

Extract Data from Old Payslips Effortlessly

Manually entering employee details from legacy systems or paper documents is time-consuming and prone to errors. SIGNINQ changes that with advanced AI-powered OCR.
Simply upload an old payslip, and our AI instantly scans and extracts key information, including payroll settings, tax class, and social insurance details, to create a complete employee profile automatically

Secure Upload

Easily upload payslips in PDF or image formats from previous employers or systems.

How It Works: AI-Powered Payslip Upload

Streamline new hire onboarding by turning old payslips into ready-to-use employee profiles instantly and accurately.

Smart AI Extraction

Advanced OCR accurately pulls key details: name, address, tax ID, social security number, and bank information.

Why it matters for growing German service companies

Accelerate onboarding for faster scaling
Ensure accurate, consistent data from day one
Eliminate errors and delays in the first payroll run
Experience true all-in-one efficiency with SIGNINQ turning complex admin tasks into seamless, instant processes

Intelligent Payroll Setup

AI automatically applies essential settings, including tax class and social contribution bases.

Instant Profile Generation

Creates a fully populated, validated employee profile in seconds – ready for HR and payroll

Review for Precision

Highlights any fields needing manual confirmation, guaranteeing 100% accuracy

Payroll Automation for Germany

1

Accurate, Compliant, and Effortless Payroll

SIGNINQ's Payroll Automation eliminates manual payroll processing for companies operating in Germany. By integrating directly with HR data, time tracking, and contract information, the system automatically calculates salaries, tax deductions, social insurance contributions, and net pay—ensuring full compliance with German payroll regulations. Errors are minimized, audit trails are automated, and payroll runs that once took hours are completed in minutes. Designed for service companies and SMEs navigating complex German labor law, SIGNINQ delivers precision, security, and transparency. With real-time reporting, automated filings, and seamless integration with accounting systems, payroll becomes a strategic advantage rather than an administrative burden.

2

Full-audit-trail

Payroll data is securely logged and easily accessible for audits, compliance reviews, and internal controls.

3

Automated Payroll Runs

Set up and execute payroll cycles on a schedule, with automatic gross-to-net calculations and tax withholdings.

4

German Compliant Payroll Automation

Automatically applies German tax brackets, social security rates, and contribution thresholds in real-time.

5

Generate and deliver secure

Digital payslips to employees, reducing administrative overhead.

6

Creates ready-to-import files

For DATEV, BMD, Lexware, and other German accounting platforms.

7

Accurately computes taxes and contributions

Based on current legislation, preventing errors and penalties.

8

Handles as you scale

Processing 10 or 1,000 employees with equal precision and speed.

Tenant Intelligence Dashboard (AI-Powered)

Lead with Data Insights at a Glance

Get instant visibility into critical tenant metrics such as occupancy rates, contract end dates, and payment histories. Identify trends early, anticipate risks, and make data-driven decisions with a clear, actionable dashboard designed for busy property managers.

Salary Trend Analysis

Monitor salary trends to identify anomalies or outliers. Use AI-powered insights to stay informed on payroll health and budgeting needs.

Employee Filtering

Easily segment and analyze employee data across departments, locations, or contract types.

Payroll Forecasting

Predict upcoming payroll costs based on hiring trends, seasonality, and historical data.

Payment Status Benchmarks

Visualize payment success rates, delays, and benchmarks to maintain operational cash flow clarity.

Financial History Overview

View detailed breakdown of employee's financial history: income, tax data, deductions, and historical payroll records.

Customizable widgets

Personalize relevant metrics like KPIs, live update widgets, and custom charts tailored to your business.

At-a-Style Share

View important statistics and KPI/ROI perspectives at one organized, clear interface, enhancing visibility and driving decisions.

Automation Engine

Workflow automation dashboard

Zapier-Style Workflows Built for HR, Payroll, and Finance.

SIGNINQ's powerful Automation Engine lets you create no-code workflows that connect your core business data, automating repetitive tasks and unifying operations across modules. Trigger events, chain actions, and add smart conditions to eliminate manual work and errors.

Risk Score Analysis:

Automatically assigns customer risk scores based on payment behavior and relevant financial indicators to support credit and collections prioritization.

Risk analysis dashboard
Event triggers interface

Event Triggers

Start workflows from hundreds of events, like "Contract Signed," "Invoice Paid," or "Absence Approved."

Multi-Step Actions

Chain tasks seamlessly: generate documents, update records, send notifications, or create follow-ups.

Multi-step workflow
Cross-module connections

Cross-Module Connections

Link HR, Payroll, Finance, and Documents automatically, e.g., update client records when a contract is signed.

Smart Notifications

Send instant emails or in-app alerts to teams and employees on key events.

Smart notifications
Ready-made templates

Ready-Made Template

Jump-start with pre-built workflows tailored for German SMEs, like New Hire Setup or Offboarding.

Consistent & Compliant

Enforce standard processes automatically for fewer errors and stronger compliance.

Compliance dashboard

AI-Powered Data Migration

Switch from Lexware, sevDesk, or Sage Without Losing History.

Data migration doesn't have to be risky or complex. SIGNINQ's AI-driven module makes transitioning seamless, secure, and fast, preserving your full HR, payroll, and finance records.
Simply upload your files, and let intelligent automation handle the rest.

Easy File Upload

Upload CSV or Excel exports from your legacy system effortlessly.

Smart Column Detection

AI instantly analyzes and identifies column types and context (e.g., names, salaries, dates).

Automatic Mapping

Auto-maps fields to SIGNINQ with smart suggestions for any unclear data.

Clear Pre-Import Preview

Review exactly how your data will appear in SIGNINQ before committing.

Error Detection & Fixes

Highlights issues like missing fields or format errors for quick corrections.

Secure & Auditable

A fully logged process ensures data integrity and a complete transition trail.

Expert Support Included

Dedicated assistance for smooth handling of even complex migrations.

Additional Enterprise Features

Enterprise tools dashboard

Robust Tools for Secure, Compliant Growth.

SIGNINQ goes beyond core modules with essential enterprise-grade features, delivering professional control, ironclad security, and full compliance for internationally operating SMBs.

Document detection

Missing Document Detection

Automatically scans employee records and flags missing or expired documents.

GDPR tools

Built-in GDPR Tools

Streamlined workflows for data access, deletion requests, and ongoing EU regulation compliance.

Roles and permissions

Advanced Roles & Permissions

Granular access controls to restrict viewing and editing of sensitive HR and finance data.

Audit logs

Comprehensive Audit Logs

Immutable records of every platform action for transparency and compliance audits.

Email add-on

Email Add-on

Optional integration for sending invoices, reminders, and payslip notifications directly from the platform.

Secure file storage

Secure File Storage

Build confidently with SIGNINQ professional operations backed by top-tier security and compliance.